State of Illinois
Department of Central Management Services
Property Control Division - IBid
Terms and Conditions
NOTICE: IBID sells property for many governments across the state of Illinois. Please check the listing description of each item for the pickup location of that item. Not all items are available in Springfield.
General Terms and Conditions:
By placing a bid on any item offered sale, the Bidder creates a binding offer between the Bidder and the Illinois Department of Central Management Services with the Terms and Conditions contained herein.
The Illinois Department of Central Management Services shall accept the highest bid on any item offered for sale provided that such bid equals or exceeds the unpublished reserve price for the item.
Upon the Illinois Department of Central Management Services acceptance of any bid, a contract between the bidder and the Illinois Department of Central Management Services shall exist and shall contain the following Terms and Conditions:
1) ALL PROPERTY OFFERED FOR SALE IS “AS-IS” AND “WHERE-IS”.
2) ALL SALES ARE FINAL. THERE ARE NO REFUNDS OR EXCHANGES.
3) IN ITS SOLE DISCRETION AND WITHOUT NOTICE, THE ILLINOIS DEPARTMENT OF CENTRAL MANAGEMENT SERVICES WILL EXTEND THE AUCTION CLOSING TIME ON ANY ASSET IN INCREMENTS OF THREE (3) MINUTES TO ENSURE ONE CLEAR AND UNCONTESTED HIGH BIDDER.
4) THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, AND ALL OTHER WARRANTIES (INCLUDING BUT NOT LIMITED TO THE AUTHENTICITY, GUARANTEE OF CONDITION, OR VALUE OF ANY ITEM), EITHER EXPRESSED OR IMPLIED, ARE SPECIFICALLY DISCLAIMED AND EXCLUDED FROM ANY SALE OR TRANSACTION.
5) Buyer must be in good standing. Buyer must be registered and in good standing with the Illinois Department of Central Management Services.
6) Buyer must be of legal age and without legal disability. Buyer is of legal age and without legal disability to enter into a contract with the Illinois Department of Central Management .
7) Disclaimer of item description/Public inspection of items. Every effort has been made to accurately describe the items offered for sale. However, the bidder is cautioned that the items presented are used and may contain defects not immediately detectable. The items offered for sale may be in lots as determined by the Illinois Department of Central Management Services.
8) Rejection of Bids. The Illinois Department of Central Management Services reserves the right, at their sole and absolute discretion, to reject any and/or all bids considered as not in their respective best interest.
9) Items for Bid may be withdrawn at any time and without notice. The Illinois Department of Central Management Services reserve the right to withdraw an item at any time – including during the bidding process.
10) Sales Tax will not be added. Sales Tax will not be added to the total amount of the purchase.
11) Illinois Form 8300. The completion of an Illinois form 8300 is required by the Internal Revenue Service if a payment is made in the amount of $10,000.00 or more by check card.
12) Prohibition of Certain Bidders. Bidder shall not be an employee of the Illinois Department of Central Management Services; or, be a person living in the household of any person employed by these respective offices.
13) On vehicles, good and marketable titles will be issued when the vehicle is paid for, in full. Vehicles must be picked up at the location provided in each vehicle's description. Open TITLES cannot be issued.
14) Bidder’s Limitation of Future Participation. In addition to all other remedies available at law or in equity,Bidders may be disabled and barred from participation in future Illinois Department of Central Management Services for any of the following:
- Failure to observe these Terms and Conditions
- Failure to make good and timely payment for the item(s) awarded.
- Failure to claim purchases.
- Intentional disruption of the auction process.
15) Registered users may be disabled from participation in State of Illinois Department of Central Management Services sales for any of the following:
- Suspicious registration information.
- Incomplete registration information.
The seller’s goal is to maximize the return on Taxpayer funded assets. iBid will extend the auction closing time on assets in 3-minute increments until there is one clear, uncontested winner.
Payment for merchandise in the Springfield area must be made as an online payment (Visa or MasterCard). Payment may also be made with Cashier's Check or Money order paid to the order of: SSPRF (State Surplus Property Revolving Fund). Government entities may request alternate payment by contacting Virgil Hall (217)-558-7007 or E-mail me @ firstname.lastname@example.org.
Shipping Restrictions. Only after full payment has been received may your merchandise be claimed at the CMS State Surplus Property Warehouse, 1924 South 10 ½ Street, Springfield, IL 62703. Items will not be shipped by iBid, the Illinois Department of Central Management Services. Shipping arrangements are the responsibility of the bidder. A list of required shippers can be found on the iBid Website. The shipping companies listed are not agents acting on behalf of the state. Companies identified are purely for your reference and convenience.
SHIPPER MUST PROVIDE PROOF OF IDENTIFICATION. PROOF OF IDENTIFICATION WILL BE RECORDED.
Merchandise Pickup Information:
Unless prior arrangements have been made, bidder's shall arrive to claim property between 12:30p and 4:00p., Mondays thru Fridays. The State of Illinois does observe posted federal holidays (and special state holidays). Bidders are encouraged to call prior to departing if uncertain of CMS/iBid Hours of Operation. Bidder must bring proof of identification, that proof of Identification will be recorded.
If your item or items are in another location other than the Springfield IL area, you must follow the specific instructions in the listing description of each item. NOTICE: IBID sells property for many governments across the state of Illinois. Please check the listing description of each item for the pickup location of that item. Not all items are available in Springfield.
Unpaid & Unclaimed Merchandise:
Unpaid & Unclaimed Merchandise. Items must be paid for and picked up within five (5) government working days from the date of the award. Failure to make payment and pick up property within five (5) government working days shall subject the winning bidder to the following:
A) in Illinois Department of Central Management Services sole discretion, a reclamation of the awarded property and relisting of the same for public auction;
B) the payment of such fees and charges including any storage, administrative or other expenses necessary to re-auction the unclaimed item; and
C) a handling charge of $25.00, plus ten percent (10%) of the bid price for a restocking fee, plus 2% of the total sale already paid to the State of Illinois.
The Illinois Department of Central Management Services will not permit delinquent payment or pickup of iBid merchandise.
ALL UNPAID/UNCLAIMED ITEMS WILL BE RESOLD AND ABOVE PENALTIES SHALL be IMPOSED ON DELIQUENT BIDDER. WHEN BIDDER MAKES PAYMENT BUT FAILS TO PICK-UP AWARDED PROPERTY, BIDDER SHALL ONLY BE ENTITLED TO A REFUND, LESS THE ABOVE PENALTIES enumerated ABOVE.
Requests for refunds--less the above penalty fees--must be made within 90 calendar days after the original date of payment due. The remaining refund balance can be applied back to the credit card account used for initial purchase of the item. Under state law, Bidders requesting a refund by check must provide the State of Illinois iBid Office with a completed and signed a W-9 form identifying name, address, SSN, etc. Refund checks will be mailed by the State Comptroller within 60-90 days.
The foregoing remedies are non-exclusive and are in addition to any other remedies that the State of Illinois Department of Central Management Services has at law or in equity.
Instructions for picking up vehicles:
For vehicles that are 10 model years or older (these vehicles do not fall under the Federal Truth in Mileage Act), the Certificate of Title may be mailed to the successful bidder as long as the “Assignment of Title” portion on the face of the Certificate of Title is properly completed and the “Signature of Seller(s)” and “Printed Name of Seller(s)” portions are also completed.
For those vehicles that are newer than 10 model years (these vehicles must comply with the Federal Truth in Mileage Act), the Certificate of Title must be properly assigned to the buyer, signed by the Seller along with the printed name of the Seller, the current mileage of the vehicle indicated in the “Odometer Reading” section, and signed by the Buyer along with the printed name of the Buyer at the time of sale or delivery(or their appointed agent with a properly completed Secure Power of Attorney). Please use this link to the afforementioned P.O.A. form.
From Illinois Administrative Code, Title 92, Part 1010, Section 1010.510:
E) Grace Period
i) Section 3-801 of the Illinois Vehicle Title and Registration Law of the Illinois Vehicle Code [625 ILCS 5/3-801] provides a 24 hour grace period applicable only to vehicle sales between individuals to allow the buyer to drive the vehicle from the point of sale to the individual's residence or to a facility to obtain registration. Evidence of ownership shall be carried on the vehicle and shall consist of a properly assigned title to the new owner or a bill of sale which contains but is not limited to the following information: the name and address of the seller and buyer; the year, make, serial number of the vehicle; and the date of the sale. Once the vehicle has been operated upon the public highways, however, the owner shall apply for registration within 24 hours of such operation. The owner's subsequent plans for the vehicle (storage, special outfitting, etc.) are irrelevant. The fee reductions of Section 3-802(b)-(d) are not available once the vehicle has been operated on the public highways.